GENAI • AUTOMATION • GENAI • AUTOMATION • GENAI • AUTOMATION
Challenge
Automate invoice accounting, especially for low-quality scans from diverse, unstructured sources (email inboxes and the proprietary ARCA platform), in order to eliminate manual error in data extraction.
The accounting workflow was slow, costly, and highly prone to errors.
Project
Billing process automation:
Comprehensive AI end-to-end solution that handles invoice ingestion, interpretation, validation and final posting.
Technical implementation flow:
Orchestration & ingestion (n8n)
Constantly monitors email inboxes and connects via API to the ARCA platform, automatically ingesting all new invoices.
Data extraction (GPT-4 with vision)
Each PDF invoice (even low-quality scans) is sent to the model. The Generative AI “reads” the document, interprets the visual context, and precisely extracts all necessary key data points.
Validation & business logic (n8n)
Applies all propietary business rules and flags any inconsistencies for review.
ERP integration (API)
Connects to the client’s ERP API and automatically posts the validated accounting voucher with all required fields.
Tech stack
Results
50%
faster processing cycles
Process cycle times and efforts are expected to improve efficiency threefold, resulting in a 200% increase in productivity.
60%
higher processing capacity
The team is now able to manage a higher monthly volume without increasing headcount.
+60k
USD/year saved
in labor costs
Immediate capacity release results in annual savings, freeing up three out of four full-time equivalents (FTEs) for higher-value tasks.
Near-zero error rates through GPT 5.2 vision extraction and full traceability.
Seamless integration with Finnegans for automatic upload of accounting records.
Proven scalability: The model is replicable across other companies within the group.
Get in touch!